Privacy Policy

Kuroda Law Offices and Kuroda Patent Offices (collectively, “we” or “these Offices”) hereby stipulate and will comply with the personal information protection policy below, in relation to the handling of personal information we acquire.

Scope of Application of this Privacy Policy

  1. “Personal information” in this privacy policy refers to the following information stipulated in the Act on the Protection of Personal Information.
    “This refers to information of a living individual, and by which a specific individual can be identified (name, date of birth, etc.). This includes information by which a specific individual can be identified by allowing easy cross-checking with other information (such as a student ID number, by which an individual can be identified by cross-checking with a student register, etc.).”
  2. This privacy policy will be applied to personal information acquired by these Offices.

Restriction of Purposes of Use of Personal Information

In handling personal information, we will specify the purposes of its use (the “Purposes of Use”) to the greatest extent possible, and will not make use of it outside the scope of what is reasonably recognized as having adequate relevance to the Purposes of Use.

Purposes of Use of Personal Information

We will use personal information for the following purposes.

  1. Personal information of clients from whom we have received inquiries for the purpose of requesting our legal services
    • For business-related communication with or notification to the client
    • For provision of information related to the law
    • For information related to seminars and various other events offered by us and our group businesses
    • For sending New Year’s greetings, Christmas cards, other greeting cards, and notifications

  2. The following personal information that has been submitted to us for identity confirmation based on the Rules Concerning Client Identity Verification and Record Preservation, Etc. (adopted on December 7, 2012; Rules of the Federation No. 95) of the Japan Federation of Bar Associations
    1. In the case of an individual, an official document that states the person’s name, address, and date of birth, such as a Basic Resident Register card (with photo), driver’s license, passport, health insurance card, pension book, Certificate of Alien Registration, etc.
    2. In the case of a corporation, a document by which confirmation can be made of such corporation’s name and the location of its headquarters or main office, such as a Certificate of Registered Matters or a seal registration ertificate, etc., and a document such as a business card, etc. stating the name and position of such corporation’s representative, agent, etc. conducting its affairs
    • For identification of the client

  3. Personal information that has been submitted to us for inquiries related to seminars, etc. or applications for participation
    • For communication/notification necessary for inquiries related to seminars or applications for participation, and notification of information about seminars, etc. that may be held in the future
    • For provision of information related to the law
    • For sending New Year’s greetings, Christmas cards, other greeting cards, and notifications

  4. Personal information submitted to us for inquiries or applications in response to recruitment of attorneys, patent attorneys, or staff members for us
    • For information on meetings explaining these Offices, communication with or notification to an applicant in relation to selection for hiring, conducting selection for hiring, and personnel labor management after hiring decisions have been made

  5. Business cards received by our attorneys, patent attorneys, or employees
    • For business-related communication with and notification to clients
    • For provision of information related to the law
    • For sending New Year’s greetings, Christmas cards, other greeting cards, and notifications

  6. Other personal information that has been submitted to us for a purpose stated by us on this website
    • For achievement of a purpose stated on this website, as above

Storage and Use of Personal Information

  1. Personal information submitted to us when an inquiry is made for the purpose of requesting our legal services will be continuously stored within the scope necessary for communication, notification, information, and other services of these Offices.

  2. Documents submitted to us based on the Rules Concerning Client Identity Verification and Record Preservation, Etc. of the Japan Federation of Bar Associations will be stored for five years after conclusion of the final asset management act, etc. or transaction, etc., according to the regulations.

  3. Personal information of persons who have applied to participate in seminars, etc. held by us will be continuously stored within the scope necessary to provide information about seminars, etc. that we may hold in the future.

  4. Business cards received by our attorneys, patent attorneys, and employees will be continuously stored within the scope necessary for communication, notification, information, and other services of these Offices.

Voluntary Basis of Submitting Personal Information

Submission of personal information is absolutely voluntary, and it is the client who holds the complete option as to whether or not to do so. However, please understand in advance that you will not be able to use our services if we are unable to receive submission of information that is reasonably judged necessary for provision of our services.

Secure Management of Personal Information

In having our employees handle personal information, we shall conduct necessary and appropriate supervision of our employees, so that planning can be made for secure management of such personal information.
If we consign all or a part of the handling of personal information, we shall conduct necessary and appropriate supervision of the party that undertakes such consignment, so that planning can be made for secure management of personal information.

Joint Use

  1. In order to provide comprehensive services, personal information data acquired by these Offices will be used jointly with our group businesses (KLO Investment Consulting (Shanghai) Co. Ltd. (Shanghai Head Office, Guangzhou Branch Office, Beijing Branch Office)), within the scope necessary to achieve the Purposes of Use.

  2. Items of personal data to be used jointly shall be as follows:
    Name, gender, age, date of birth, occupation, place of employment, address, telephone number, e-mail address, history of provision of business services, information related to applicants for employment (academic background, employment history, qualifications held, motivation for seeking position, etc.)

  3. The scope of persons conducting joint use shall be as follows:
    • Kuroda Law Offices, Tokyo Office
    • Kuroda Law Offices, Shanghai Office
    • Kuroda Law Offices, Taiwan Office
    • Kuroda Patent Offices
    • KLO Investment Consulting (Shanghai) Co. Ltd. (Shanghai Head Office)
    • KLO Investment Consulting (Shanghai) Co. Ltd. (Guangzhou Branch Office)
    • KLO Investment Consulting (Shanghai) Co. Ltd. (Beijing Branch Office)

  4. Purposes of Use are as follow:
    • For business-related communication with and notification to clients
    • For information related to seminars and various other events provided by us and our group businesses
    • For sending New Year’s greetings, Christmas cards, other greeting cards, and notifications
    • Concerning information related to applicants for employment, for information on meetings explaining these Offices, communication with and notification to applicants in relation to selection for hiring, conducting selection for hiring, and personnel labor management after hiring decisions

  5. Kuroda Law Offices shall be responsible for management of joint use.

Provision of Personal Information to Third Parties

We will not provide personal information to third parties without obtaining the advance consent of the person to whom such information pertains, with the exception of the following cases:

  1. Cases based on laws or ordinances

  2. Cases in which it is necessary in order to protect a person’s life, body, or property, and in which it would be difficult to obtain the consent of the person to whom the information pertains

  3. Cases in which it is particularly necessary in order to improve public health or promote the healthy development of children, and in which it would be difficult to obtain the consent of the person to whom the information pertains

  4. Cases in which these Offices have been commissioned by a national government body or a local or other authority and it is necessary to cooperate in carrying out a duty stipulated by law or ordinance, and there is a risk that obtaining the person’s consent would be a hindrance to carrying out such duty

Requests for Notification of Purposes of Use, Disclosure, Correction, Discontinuation of Use, etc. of Personal Information

In relation to personal information held by us and for which we have the authority to disclose, correct content, make additions or deletions, discontinue use, eliminate, or provide to third parties (the “Relevant Personal Information Possessed”), when there is a request from the person or the person’s agent for any of the following, we will confirm that the request is from the person or the person’s agent, and then respond according to the stipulations of Japanese Act on the Protection of Personal Information. Please make any such requests according to the matters stated in “Requests for Disclosure, etc. of Relevant Personal Information.”

  1. Notification of Purposes of Use

  2. Disclosure of Relevant Personal Information Possessed

  3. Correction, addition, or deletion of unnecessary portions of Relevant Personal Information Possessed (limited to cases in which the Relevant Personal Information Possessed is contrary to fact)

  4. Discontinuation of use or elimination of Relevant Personal Information Possessed (limited to cases in which we are using Relevant Personal Information Possessed for purposes other than the Purposes of Use, in violation of the provisions of Article 16 of the Act on the Protection of Personal Information, or cases in which Relevant Personal Information Possessed was acquired in violation of the provisions of Article 17 of the Act on the Protection of Personal Information)

  5. Discontinuation of provision of Relevant Personal Information Possessed to a third party (limited to cases in which we are providing Relevant Personal Information Possessed to a third party in violation of the provisions of Article 23 (1) of the Act on the Protection of Personal Information)

Requests for Disclosure, etc. of Relevant Personal Information

Access Logs

We use cookies to collect access logs in addition to Personal Information so that we can learn about visitors’ usage trends and measure the effectiveness of our advertising. The access logs contain the URL that was accessed, as well as other items such as the IP address, browser type and domain name. We may acquire user behavior history from users’ clicks on URLs in emails and the like, and information on when emails were opened by using similar mechanisms in image data.

Inquiries

Please contact us via e-mail with any inquiries in relation to this privacy policy or concerning points that are unclear as to how to request disclosure, etc. Please note that we do not accept requests for disclosure, etc. via e-mail.

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